Bring every source together.
Add the master schedule, day sheets, rooming lists, travel manifests, venue advances, contacts, production files and supporting notes.
Tour data, organized
Upload the whole tour.
Start organized.
The tour manager should be able to import the master schedule and detailed documents once. Tour Assist AI then helps extract, connect and place the information into dates, maps, hotels, travel, people, production and files—ready for review before it goes live.
T
ReadyTOUR ASSIST AINew tour import
XLSX
Auditorium_Tour_Master.xlsxDates, cities, venues + travel
ReadyPDF
Nashville_Advance.pdfProduction + venue details
ReadyDOC
Hotel_Rooming_List.docxRooms, confirmations + checkout
ReadyPrototype only. Selected files stay in your browser and are not uploaded.
Three controlled steps
Import. Review. Publish.
AI accelerates the setup, but the tour manager remains responsible for approving the source information and deciding who can see it.
Confirm what Tour Assist found.
Review extracted dates, places and assignments. Resolve duplicates, missing fields and contradictions with the source file beside each item.
Put approved data in place.
Release the organized tour record so each person sees the schedule, files and updates their role is permitted to access.
Dates become places
Every city becomes a useful tour stop.
When a schedule includes a location, Tour Assist can connect the stop to the venue, map, time zone, hotel, airport and relevant local details.
Nashville · Oct 5Atlanta · Oct 7Charlotte · Oct 9
NEXT TOUR STOPThe Ryman · Nashville, TN116 Rep. John Lewis Way N · Doors 6:30 PM · Show 8:00 PM
Map + verified place details
Address, loading location, local contacts, parking notes, curfew and venue documents live with the stop.
Stay details in the same day
Property, address, confirmation references, rooming list, check-in/out and departure instructions stay connected.
Movement around the place
Flights, buses, drivers, pickup points, airports, terminals and local ground movements appear chronologically.
Time zone + practical information
Time zone, drive time, weather context and approved nearby services can support the day without replacing verified tour instructions.
One connected tour record
All tour data available.
Not all data exposed.
Tour Assist can keep the complete operational record in one workspace while role-based access protects personal, financial and restricted information.
AI with an audit trail
Fast organization.
Human control.
Tour Assist should help structure information without hiding uncertainty or publishing unverified details.
1
Extract facts with the source attachedEvery date, hotel or contact links back to the file and page it came from.
2
Flag conflicts instead of guessingIf the spreadsheet says 12:30 and the day sheet says 12:45, the manager chooses the correct value.
3
Require approval before publishingAI-organized data remains in review until an authorized person confirms it.
4
Preserve role-based accessThe assistant can use only the data the person asking the question is permitted to see.
EXAMPLE REVIEW
Nashville · Oct 5
98% matchThe Ryman · Show 8:00 PMSource: Auditorium_Tour_Master.xlsx · Row 18
95% matchThe Hermitage Hotel · Checkout 11:00 AMSource: Hotel_Rooming_List.docx · Page 3
ConflictLeave hotel · 12:45 PMMaster schedule differs from day sheet · Review required
Show me every hotel confirmationWhat changed today?Map the next five venuesWho has not received tomorrow’s call time?
Product status: this page defines the intended import and review workflow. It does not claim that live AI extraction, mapping or document ingestion is already deployed.
Build it with the road
Bring the source files.
Tour Assist builds the structure.
Founding members can help define which documents, fields, review controls and integrations matter most.