TTour AssistTMTouring, Simplified.
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Who does what on tour

Every role.
One live tour.

Tour Assist gives the artist, band, tour leadership, production crew and support teams a clear view of their responsibilities—without making everyone sort through everyone else’s work.

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Illustrative rosterThe Auditorium Tour
42 people
A
Artist + BandArtist, musicians, vocals
9
TM
Tour + ProductionLeadership, coordination, stage
14
AV
Audio, Lighting + VideoTechnical departments
11
S
Travel, Merch + SupportRoad support and guest teams
8

Every tour is different. Titles, departments and headcounts can be customized.

Touring role directory

Clear ownership from lobby call to encore.

Roles should explain who owns the work, what they need to see and which updates should reach them.

01 · Creative

Artist + performance

The people responsible for the show itself, from the principal artist to every musician and vocalist on stage.

Artist / PrincipalPerformance, creative direction, approvals and personal schedule.
Music DirectorMusical arrangements, rehearsals, set flow and band communication.
Guitar, Bass, Keys + DrumsPerformance parts, instruments, backline needs and rehearsal notes.
Background VocalsVocal parts, harmonies, wardrobe notes and performance cues.
Playback / ProgrammerSessions, stems, timecode, playback files and version control.
Dancers / Additional PerformersChoreography, rehearsal calls, wardrobe and stage cues.
02 · Leadership

Tour management + operations

The people connecting travel, schedule, money, people and decisions across the entire touring party.

Tour ManagerOwns the master schedule, communication, travel and overall road operation.
Road Manager / Day-to-DayHandles daily movement, check-ins, local coordination and immediate needs.
Tour AccountantSettlements, expenses, cash, payroll support and financial reporting.
Travel CoordinatorFlights, hotels, manifests, ground transportation and changes.
Artist ManagementBusiness oversight, approvals, priorities and connection to the wider organization.
Label / AgencyApproved visibility into schedules, activity and organization-level needs.
03 · Show

Production + technical

The departments that build, operate and safely deliver the performance in each venue.

Production ManagerAdvances, vendors, local labor, technical schedule and production delivery.
Stage ManagerStage access, changeovers, calls, cues and show-day coordination.
FOH + Monitor EngineersAudience mix, artist mixes, audio files, input lists and soundcheck.
Backline TechniciansGuitars, bass, drums, keys, maintenance, changeovers and instrument notes.
Lighting Director / TechLighting design, show files, fixture needs, focus and cue execution.
Video, LED + ContentScreens, playback, cameras, media files, cues and visual delivery.
04 · Support

Guest teams + road support

The people who keep the tour supplied, secure, documented, presented and moving.

MerchandiseInventory, staffing, venue percentages, settlement and sales reporting.
Wardrobe / StylingLooks, fittings, laundry, repairs, quick changes and show notes.
Hair + MakeupCall times, products, preparation and performance-ready timing.
SecurityArtist movement, credentials, venue coordination and safety plans.
Photo / Social / ContentCapture plans, approvals, media delivery and publishing moments.
Venue, Promoter + VendorsTime-bound access to the exact show details and files they need.
Tour structures vary: one person may cover several responsibilities on a small tour, while larger tours may split a single department across many specialists. Tour Assist is designed for custom titles, combined roles and tour-specific access.
A shared show day

Responsibility moves.
Context stays connected.

Each handoff reaches the people responsible for the next moment without flooding the whole tour with unnecessary detail.

11:00 AM

Hotel checkout

Tour management confirms rooms; the touring party sees departure expectations.

12:45 PM

Leave hotel

Road management owns movement; drivers and travelers get the same timing.

4:30 PM

Soundcheck

Production, audio, backline, artist and band share the correct stage call.

8:00 PM

Showtime

Every department works from the same show-day plan and current contacts.

Role-aware access

Useful to everyone.
Open to the right people.

A role is more than a job title. It helps determine what appears in someone’s workspace and which changes should reach them.

Tour-wide

Shared essentials

Daily schedule, approved travel instructions, venue details and important show-day updates.

Department

Working detail

Set lists, tracks, stage plots, assignments, technical files and department conversations.

Restricted

Sensitive context

Financial materials, leadership reporting, private contacts and enterprise oversight.

Your tour, your structure

Build the roster once.
Keep everyone aligned.

Founding members can help define the roles, responsibilities and access patterns Tour Assist should support first.

Join the Founding 100 →Explore the product